CONVENTION RULES
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No individual committee, Club or District may conduct any fund raising activities at the convention. This includes raffles, selling of souvenirs, pins or material regardless of the worthiness of the project. The only exceptions are the operations of the Lions Goods Store, the Multiple District Office, fund raising activities of the Empire State Speech and Hearing Clinic, Inc., the New York and Bermuda Lions Foundation, and paid convention exhibitors who are selling non official Lions items. Any other fund raising activities must be authorized by the Council of Governors.
No pin trading will take place during convention business sessions. Pin trading is prohibited in:
1. The convention center, except in designated areas.
2. The headquarters hotel public spaces (excluding meeting and private rooms not being used for convention purposes)
Sales of trading pins 3 years and older may be sold at the convention.
Admission to convention sessions, scheduled seminars, workshops, forums, luncheons and dinners are by convention badge only.
DUES
For club delegates to vote at Multiple and International Conventions, all club fiscal responsibilities must be paid in full, to both the International Association and the Multiple District. If your club is in arrears, you will not be able to vote, until payment in full is received. Payment at the convention shall be in the form of cash or other certified financial instruments. No payments will be accepted in the forms of personal checks or club checks for club voting privileges.
VOTING
Each chartered club in MD-20 and in good standing shall be entitled to one (1) voting delegate and one (1) alternate delegate for each ten (10) members who have been enrolled for at least one year and a day in the club, or major fraction thereof of said club as shown by the records of the International Office on the first day of the month last preceding that month during which the convention is held. Provided, however, that each such club shall be entitled to at least one (1) delegate and one (1) alternate. The major fraction referred to in this section shall be five or more members. Each vote can be cast only by a duly accredited delegate whose credentials as such delegate have been passed upon and recognized as valid by the Credentials Committee of the convention and is present in person at the convention. No delegate shall cast more than one vote on each question.
In the absence of any delegate who has been compelled to leave or cannot be present at the time of voting a duly accredited alternate may cast the vote but only after substitution shall be approved by the Credentials Committee.
Any District Governor, present and Past International Officers, Past District Governors, or
Provisional District Governors are allowed the right to vote independent of the club delegate quota.
Candidates for any office voted on at this convention are prohibited from participating in any official capacity at any function open to all attendees at this MD-20 Annual Convention.
Photo ID must be presented for voting and certification
Challenges to the results of any vote must be made to the Chair before the close of the session or within 15 minutes of the final Report of the Elections Committee Chair, whichever comes first.
In the event of a tie or a challenge necessitating a re-vote, the polls will be reopened for 30 minutes, or until the last delegate in line at that time has voted.
CONVENTION UNIFORM
The official uniforms shall be: Navy blue blazer with NYS and Bermuda Patch, white shirt or blouse, khaki -tan pants or skirt, black shoes, stockings and belt, NYS and Bermuda tie, an official Lions Clubs International Lapel Pin
CAMPAIGN MATERIAL
All posters and other campaign material advertising candidates for District Governor, Vice-Governor, International Office and the convention cities bidding, shall be posted only in approved locations and only with the hotels being used specifically for convention purposes. It is expected that all due care and consideration will be exercised with regard to private property. Any liability resulting from the posting of said candidate and convention city campaign material is the responsibility of person or organization for which it was erected. No campaign material is to be posted on any public thoroughfare. The Convention Committee and the Council of Governors specifically request that all such material be removed at the close of the convention. The convention expressly authorizes the Sergeant-At-Arms to rigidly enforce this request. Campaigning at this convention including posters and literature is limited to matters on the Multiple District Ballot.
PARLIAMENTARY AUTHORITY
Except where otherwise herein provided, Robert's Rules of Order Newly Revised shall govern the Parliamentary Procedure.
CONVENTION SESSIONS AND SCHEDULED EVENTS
It shall be the duty of both the presiding officer and the delegates in attendance, to begin, carry on and close the session of the convention, scheduled seminars, workshops, forums, luncheons, and dinners on time. It is the expressed sense of the assembled delegates to this convention that none of their members shall congregate or loiter in the lobbies, or outer rooms and shall remain in attendance until recess or adjournment until recess or adjournment is ordered.
MD-20 CONVENTION REGISTRATION BADGES ARE REQUIRED TO ATTEND ALL SESSIONS AND SEMINARS
Hospitality rooms shall not be open during the times of any official business session or any scheduled seminar, workshop, forum, luncheon, or dinner. When open, they shall comply with all applicable laws, rules and regulations.
CONVENTION DELEGATES
Article VII, Section 7, of the International Constitution was amended as follows effective June 23, 2000.
Each chartered club in good standing in the Association and it's District (Single or Sub and Multiple) shall be entitled in each annual convention of its' District (Single or Sub and Multiple) to one (1) delegate and one (1) alternate for each ten (10) members who have been enrolled for at least one year and a day in the club, or major fraction thereof, of said club as shown by the records of the International Office of the first day of the month last preceding that month during which the convention is held, PROVIDED, however, that each such club shall be entitled to at least one (1) delegate and one (1) alternate and FURTHER PROVIDED, that each District (Single or Sub and Multiple) may, by express provision in its' respective Constitution and By-Laws, grant full delegate status to each Past District Governor who is a member of a club in such District independent of the club delegate quotas hereinabove specified. Each certified delegate present in person shall be entitled to cast one (1) vote of his / her choice for each office to be filled by, and one (1) vote of his / her choice on each question submitted to, the respective convention. The major fraction referred to in this Section shall be five (5) or more members. Any club which is newly chartered and any other chartered club which takes in new members prior to the convening of any such convention, shall have its' delegate quota determined on the basis of members who have been enrolled in the club for at least one year and a day as shown on such record date in the records of the International Office. Delinquent dues may be paid and good standing acquired at any time prior to the close of credential certification, as such closing time shall be established by the rules of the respective convention.
The MD-20 District Convention is in May 2010, the members who have been enrolled for at least one year and one day in the club as shown by the records of the International office on April 1 are counted for purposes of calculating delegate entitlement.
The International Constitution does not require that a club's delegate have one year and one day membership in the club. Each club may determine delegate eligibility.
It is hoped that this information is of assistance.
Photo ID must be presented for voting and certification
You must be registered to be certified.
You must be certified to vote.
You must be listed on your club's delegate form.
The convention registration badge is required for
Admission to all convention sessions, and seminars.
Delegate / alternate forms are due no later than
April 1, 2010. Delegate / alternate forms have been
mailed to all Club Secretaries indicating the appropriate
number of Delegates and alternates the Club is entitled to. Numbers are based on membership reports obtained through Lions Club International, and reflect the number of members enrolled in the club for at least one year and a day. Any decline in club membership after April 1st, 2010 will result in a decrease in Delegate numbers. These changes will be made by the Certification Committee.
